Private Lots ~ Special Event Services Series

WELCOME TO OUR “SPECIAL EVENT SERVICES SERIES.” Our articles will cover ‘Special Event 101’ guidance throughout the year. Check back for our new articles.

No matter what the event size, PERMITS and LICENSES are required for events. We continue to assure our clients that they are always covered with the appropriate PERMITS and LICENSES for their events.

Too often, brands and agencies assume that PRIVATE PROPERTY excludes them from getting permits and approvals from the city. Private parking lots are in the top five, for ‘killing” experiential events. I have witnessed brands secure a lot, skip the permit process because the lot owner said no permits were required …… WRONG!!!! $750k later, that event can’t open to the public.

You are changing the use of the lot, and that will require a TUP (Temporary Use Permit. The name can change from city to city, but the premise is exactly the same. For example, in Phoenix (Super Bowl Host City 2023,) this ATUP (Administrative Temporary Use Permit) requires a city planning review, and they take place once a month. LEAD TIMES certainly get pushed back in these circumstances.

TPA’s (Temporary Public Assembly) are often a requirement that is left out, when a novice tries to navigate the world of PERMITS and LOGISTICS. We hope that your event attracts more than 50 people, and if it does; the city will require a TPA. This can vary from city to city. Some of these TPA’s go through the DOB (Department of Building) while others go through the Fire Department in that city.

The key to a successful event, is making sure that all the required permits and approvals are secured.

*Do you have a TOPIC you want more information about? Email us, and we will be sure to include it on our “Special Event Services Series.”

#EventServices #SpecialEventPermits #PermitsAndLogistics #CoastToCoastPermits #SpecialEventServices #SpecialEventServicesSeries

Permit Embargo for the 2022/2023 Holiday Season November 23rd, 2022 – January 3rd, 2023

Due to the increased pedestrian and vehicular traffic during the holiday season, Citywide Event

Coordination and Management (CECM) is requesting that no permits be issued for the locations

below from Wednesday, November 23, 2022, to Tuesday, January 3, 2023 (except for annual

events). Please note that the areas are all inclusive, including both sides of the street, avenue

and/or sidewalk.

TIMES SQUARE

•41st Street to 47th Street between 6th Avenue and 8th Avenue

•The pedestrian plazas from 42nd Street to 47th Street

ROCKEFELLER CENTER

•48th Street to 51st Street between 5th Avenue and 6th Avenue

HERALD SQUARE AREA

•32nd Street to 35th Street between 5th Avenue and 7th Avenue

•Herald Square

5th AVENUE 

•Between 59th Street and 34th Street

FLATIRON / MADISON SQUARE PARK AREA

•Broadway between 22nd Street and 26th Street

•23rd Street between 6th Avenue and Park Avenue South

•5th Avenue between 22nd Street and 27th Street

•Flatiron Plazas North and South

•Madison Avenue between 23rd Street and 27th Street

•26th Street between Broadway and Park Avenue South

(Please note this does not apply to Madison Square Park but it is recommended that all events

permitted at this location be limited in size and potential impact.)

UNION SQUARE AREA

•Broadway between 17th Street and 18th Street

•Union Square Plaza

•Union Square West between 17th Street and 13th Street

•Union Square East between 17th Street and 13th Street

•14th Street between 5th Avenue and 4th Avenue

•17th Street between 5th Avenue and Park Avenue South

(Please note this does not apply to Union Square Park but it is recommended that all events

permitted at this location be limited in size and potential impact.)

COLUMBUS CIRCLE AREA

•Broadway between 58th and 61st Street

•Columbus Circle between Broadway and Central Park West

•Central Park West between 61st Street and Columbus Circle

BRYANT PARK AREA

•6th Avenue between 39th Street and 43rd Street

•42nd Street between Broadway and 5th Avenue

•40th Street between Broadway and 5th Avenue

(Please note this does not apply to Bryant Park but it is recommended that all events permitted

at this location be limited in size and potential impact.)

MADISON SQUARE GARDEN AREA

•33rd Street Plaza

•7th Avenue between 31st Street and 33rd Street

•31st Street between 7th Avenue and 8th Avenue

•8th Avenue between 31st Street and 33rd Street

•33rd Street between 7th Avenue and 8th Avenue

ASTOR PLACE AREA

•Astor Place Plazas North and South

•Cooper Square Plaza

•Lafayette Street between East 4th Street and Wanamaker Place

•Cooper Square between East 4th Street and Wanamaker Place

•East 8th Street between Broadway and 3rd Avenue

•3rd Avenue between East 6th Street and East 9th Street

•East 4th Street between Lafayette and Cooper Square

(Please note this does not apply to Cooper Triangle Park but it is recommended that all events

permitted at this location be limited in size and potential impact.)

SoHo AREA

•Broadway between W Houston Street and Canal Street

•Prince Street between 6th Avenue and Crosby Street

•Spring Street between 6th Avenue and Crosby Street

•Broome Street between 6th Avenue and Crosby Street

•Grand Street between 6th Avenue and Crosby Street

Please note that the embargo does not apply to demonstrations and protests, but NYPD is

asked to take all legally appropriate measures to limit the impact of these events in the abovementioned

areas during the holiday season. If you have any questions or existing conflicts,

please contact our office immediately.

EXPERIENTIAL FUN

The Coast to Coast Permits Platinum Team prides itself on getting UNIQUE and NEVER BEEN DONE approvals and permits for our clients!

A DRONE SHOW IN PHILADELPHIA for PENN MED

U PENN DRONE SHOW

U PENN DRONE SHOW

U PENN DRONE SHOW

A 110 foot FERRIS WHEEL in TIMES SQUARE

TIMES SQUARE FERRIS WHEEL

TIMES SQUARE FERRIS WHEEL

TIMES SQUARE FERRIS WHEEL

PERMITS COAST TO COAST®

The Coast to Coast Permits® team has been busy handling event permits and logistics coast to coast.  As our team expands, so do our capabilities. Our Platinum Division continues to handle luxury brands experiences, celebrity events, professional sports team and athletic events across the country. Our global recognition for events, has created an expansion in our elite company. We continue to produce never been done and one of a kind experiences for our clients.

No matter what the event size, PERMITS and LICENSES are required for events. We continue to assure our clients that they are always covered with the appropriate PERMITS and LICENSES for their events.

Our VENUE ACQUISITION TEAM secures spaces and venues across the globe.

Our LED SIGNS/DOOH TEAM secures the best signage in market.

SIGNAGE and VISUALS TEAM produces digital and static displays, for all of our clients.

Our licensed and bonded SECURITY TEAM is at your event from load in to load out.

Our CAD TEAM creates cad drawings for events indoor and outdoor.

We are a phone call or email away from making your event needs come to fruition.

SHARON MILLER          973-534-7643           Sharon@CoastToCoastPermits.com

HOLIDAY PERMITS

It is that time of year again! Ice skating rinks, Holiday trees, and Menorahs come to all the major cities. This is also a time that these cities put their Holiday embargo into place.

NYC:  Permit Embargo for the 2022/2023 Holiday Season November 23rd, 2022 – January 6th, 2023

Due to the increased pedestrian and vehicular traffic during the holiday season, Citywide Event Coordination and Management (CECM) is requesting that no permits be issued for the locations below from Wednesday, November 23, 2022 to Friday, January 6, 2023 (except for annual events). Please note that the areas are all inclusive, including both sides of the street, avenue and/or sidewalk.

Times Square

• 41st Street to 47th Street between 6th Avenue and 8th Avenue
• The pedestrian plazas from 42nd Street to 47th Street

Rockefeller Center

• 48th Street to 51st Street between 5th Avenue and 6th Avenue

Herald Square Area

• 32nd Street to 35th Street between 5th Avenue and 7th Avenue
• Herald Square Plazas

5th Avenue

• Between 59th Street and 34th Street

Flatiron / Madison Square Park Area

• Broadway between 22nd Street and 26th Street
• 23rd Street between 6th Avenue and Park Avenue South
• 5th Avenue between 22nd Street and 27th Street
• Flatiron Plazas North and South
• Madison Avenue between 23rd Street and 27th Street
• 26th Street between Broadway and Park Avenue South

(Please note this does not apply to Madison Square Park but it is recommended that all events permitted at this location be limited in size and potential impact.)

Union Square Area

• Broadway between 17th Street and 18th Street
• Union Square Plaza
• Union Square West between 17th Street and 13th Street
• Union Square East between 17th Street and 13th Street
• 14th Street between 5th Avenue and 4th Avenue
• 17th Street between 5th Avenue and Park Avenue South

(Please note this does not apply to Union Square Park but it is recommended that all events permitted at this location be limited in size and potential impact.)

Columbus Circle Area

• Broadway between 58th and 61st Street
• Columbus Circle between Broadway and Central Park West
• Central Park West between 61st Street and Columbus Circle

Bryant Park Area

• 6th Avenue between 39th Street and 43rd Street
• 42nd Street between Broadway and 5th Avenue
• 40th Street between Broadway and 5th Avenue

(Please note this does not apply to Bryant Park but it is recommended that all events permitted at this location be limited in size and potential impact.)

Madison Square Garden Area

• 33rd Street Plaza
• 7th Avenue between 31st Street and 33rd Street
• 31st Street between 7th Avenue and 8th Avenue
• 8th Avenue between 31st Street and 33rd Street
• 33rd Street between 7th Avenue and 8th Avenue

Astor Place Area

• Astor Place Plazas North and South
• Cooper Square Plaza
• Lafayette Street between East 4th Street and Wanamaker Place
• Cooper Square between East 4th Street and Wanamaker Place
• East 8th Street between Broadway and 3rd Avenue
• 3rd Avenue between East 6th Street and East 9th Street
• East 4th Street between Lafayette and Cooper Square

(Please note this does not apply to Cooper Triangle Park but it is recommended that all events permitted at this location be limited in size and potential impact.)

SoHo Area

• Broadway between W Houston Street and Canal Street
• Prince Street between 6th Avenue and Crosby Street
• Spring Street between 6th Avenue and Crosby Street
• Broome Street between 6th Avenue and Crosby Street
• Grand Street between 6th Avenue and Crosby Street

Please note that the embargo does not apply to demonstrations and protests, but NYPD is asked to take all legally appropriate measures to limit the impact of these events in the above- mentioned areas during the holiday season.

DO I NEED A PERMIT? TYPES OF PERMITS

If you are reading this post, chances are you already know that a permit is required for your special event.

There are numerous types of permits that may be required for your special event. Coast to Coast Permits® will guide you through the process, to make sure that all permits that are required for your event are secured.

PERMITS ~ Just What Your Event Needs

Below is a sampling of the most common permits.

STREET PERMITS

CURB PERMITS

SIDEWALK PERMITS

PLAZA PERMITS

PARKS PERMITS

RED CARPET PERMITS

HEALTH PERMITS / SAMPLING PERMITS

SOUND PERMIT

PRODUCTION PARKING PERMITS

DOB PERMITS

     TENT/CANOPY PERMITS

     TEMPORARY PUBLIC ASSEMBLY

     AFTER HOURS PERMITS

     ALT 2 / ALT 3

POLICE PERMITS

FIRE DEPARTMENT

     GENERATOR

     TENTS

     FIREWORKS

     PYROTECHNICS

DOT PERMITS

DEP PERMITS

COAST GUARD APPROVALS

DOB PERMIT ~ DEPARTMENT of BUILDING PERMIT

DOB PERMITS ~ otherwise known as Department of Building Permits.

Below is a snapshot of some of the most common permits required for your special event experience in New York. The Coast to Coast Team navigates the process for you, and insures that all your requirements are met per city and state guidelines.

NYC DOB PERMITS

AHV – After Hours Variance:  An After Hours Variance is required if you are seeking to perform construction activity before 7:00 am, after 6:00 pm, or on the Weekend.

C&D – Cranes & Derricks: Department-approved applications for crane work and crane devices will be issued new permits: a Certificate of Operation (CD), an On-site Certificate (CN), or an On-site Certificate (Limited). Applicants must print a copy of each issued permit by using the BIS – Building Information System. C&D Permits must be secured by the operator. Displaying Permits
Applicants must print one copy of each Cranes and Derricks permit. A copy of the CD must be kept with the crane equipment. The CN and Limited permits must be posted on the construction fence with other Department-issued permits. The Department will issue violations for failing to post these permits or failing to have them available with the crane equipment.

PA – Place of Assembly: A Place of Assembly (PA) Certificate of Operation is required for premises where 75 or more members of the public gather indoors or 200 or more gather outdoors, for religious, recreational, educational, political, or social purposes, or to consume food or drink.

In order to have a legal Place of Assembly, certain Fire and Building Code requirements must be fulfilled. Fire Guards must be onsite, and the number of guards and placement will be determined for each event. Fire extinguishers must be on site, with the number and placement determined for each event. Bathroom facilities a certain number must accommodate the event attendees. Exit access must be a minimum of two.

The Department of Buildings performs the initial inspection for the first issuance of a Place of Assembly Certificate of Operation. The Fire inspector will come out the day of your event, to review and issue the final permit.

TPA – Temporary Place of Assembly: A TPA is issued where there are 75 or more people within an indoor space or 200 or more in an exterior open space. It permits the event space to be used as a Place of Assembly for a limited duration and/or correlatively limits the sizes and duration of structures used for the event, e.g. platform/stages, reviewing/band stands, bleachers, tents, artwork, and support structures.

Before a TPA can be issued, DOB must receive and approve an Application Letter requesting a TPA from a Registered Design Professional (RDP), either a Registered New York State Architect or a Licensed Professional Engineer. The application letter shall describe the premise and activity in which the event will occur and shall also include drawings that are signed and stamped by the RDP.

• The TPA application must be submitted earlier than 10 days before the event. An application received within three days prior to the event will not be guaranteed an approval.
• A separate letter requesting authorization for the temporary use of a space for assembly purposes is required where such space does not have a PA.
• All applications must be typed; hand-written applications will not be accepted
•  Scopes of work required to obtain a work permit(s) as part of a TPA:
  1. Platforms, Stages, Trusses and Bleachers:
     1. Temporary platforms, bleachers, reviewing stands, outdoor bandstands and similar miscellaneous structures, e.g. a press riser, camera platform, scaffolding to support music equipment that will cover an area of 120 square feet or more and will be in place for 30 days or more.
     2. Any truss that is higher than 10 feet. A truss is a support structure with two vertical and one horizontal pieces used to support objects like lighting trusses, start/finish trusses.
  2. Any tents or canopy more than 400 gross square feet or that will be in place for more than 30 days
  3. Any prop higher than 10 feet. A “prop” is any free-standing object that will not support additional weight such as speaker towers, statues, sculptures.
     • All applications for a TPA that include the use of temporary structures, e.g. platform/stages, reviewing/band stands, bleachers, tents, must be filed as:1. An Alteration Type 2 work type,
       2. A Directive 14, which means the Applicant inspects the work and certifies it meets the code requirements of the design, and
       3. Include Technical Reports (TR-1) with the required Statements of Responsibility signed by a respective Design professional who will take responsibility for the work to be performed.

       •  All work permit applications require a DOB Contractor’s Tracking Number.

SIGN PERMITS & PROJECTIONS: [Please see Sign & Projections NYC]